If your organization deals with confidential and secure information, it is essential that you know you need a proper disposal mechanism that includes shredding of documents and other methods of documents destruction. When you generate a need to destroy document you will have the option of shredding your documents yourself or seek out professional shredding services.
Purchasing shredders and training staff to do the shredding may seem cost effective at first but in reality you are able to save on time and your resources in the long term if you seek professional shredding services. However not all shredding services are the same, there is a huge difference in terms of reliability and quality that different shredding services have. Here are some of the important factors that you should weigh in when selecting the right document shredding services.
Start by identifying the kind of shredding services a company provides. Normally there are two services that are offered by different company, the first one is onsite shredding which means that all of your private documents are shredded at your facility. Onsite shredding will work best for you if your business or organization wants to oversee the shredding process. On the other hand you can choose the offsite shredding service which is done away from your location if you have limited resources.
Whether the shredding company is AAA licensed by NAID should matter to you. The regulator of the shredding industry is the NAID National Association for Information. The body is responsible in auditing the shredding company’s compliance in different critical areas in the shredding process. You should ensure that you get proof that the shredding company you consider hiring is AAA certified by the NAID as some companies will claim to be certified just to make profit.
It is essential that the shredding company validate their claim of performing employee background check. All shredding companies will claim that they check at the background of the employee but you should not take their words for it. Consult an external auditor who will validate their claims and whether they conduct drug tests as well to the employees of the shredding company that will come in to contact with your documents. Shredding of your documents is not enough, it is important as well that you know the employees of the company are trained to safeguard your confidential data.
Ensure that you ask about the prices rates so that you understand them. Ask if they have hidden charges so that you are not surprised with additional fees that you were not aware of. Furthermore, ensure that you pick a service that is within your budget by asking in advance before committing.